Procurement Services: Multi-Functional Devices
Introduction
After completing a competitive Request for Proposal (RFP) process using Ontario Education Collaborative Marketplace (OECM) approved vendors, 深夜福利站 Procurement Services and 深夜福利站 Technology Services are pleased to announce the continued partnership with Toshiba and OE Canada.
As part of this agreement, the current fleet of Toshiba Multi-Functional Devices (MFD) will be replaced with new, leading edge Multi-Functional Devices. We anticipate the replacement of 深夜福利站’s MFD fleet will occur from August to October of 2025.
We kindly request departments take this opportunity to consider sustainability and assess their usage of the current MFD.
OE Canada is able to provide MFD usage information and can assist departments with assessments; please contact Procurement Services should you like this assistance.
Please contact procurement@uwo.ca if you have any questions or concerns.
Contract
The new contract is effective until August 31, 2031 with an extension option through OECM until August 31, 2033. OE Canada will continue to be responsible for keeping the MFD’s functioning ‘as new’ throughout the duration of the contract.
Equipment Replacement Mapping
Below you will find the proposed upgrade mapping to your new Toshiba model. To assist in expediting the implementation process, OE Canada has assessed your current system configurations and volumes. Your new equipment configuration will be based on these parameters.
Information sessions about ordering your new Toshiba device will be held on Zoom. Toshiba will review how to complete the order form and will outline all the available features for the device. Several sessions are available;
Thursday June 26th from 2pm - 3pm
An order form is available for each Replacement Model by following the links in the chart below. Once the order form is complete please return the excel file to Paula Granger at pgranger@uwo.ca
The presentation from the information sessions, can be found here and may assist in determining what features are on the current MFD and what features to request on the replacement MFD.
Order forms should be submitted on or before July 18th, 2025.
|
Speed |
Current Model |
Replacement Model |
|
Desktop Equipment |
Lexmark XC-2132 |
|
|
25-45 prints per minute |
e-Studio 2505AC or 2515AC |
|
|
45+ prints per minute |
e-Studio 6506AC |
FAQs
What do I do if I am not replacing my current MFD?
What do I do if I want to change my MFD model?
Select the order form for the new MFD model you would like to change to and make sure to include the serial number from the current MFD model. This will prompt the change in MFD model provided.
Who should complete the MFD order form?
Cost Comparison – Existing to Current
深夜福利站's departments and faculties will see an increase in pricing with the new multifunctional devices. Over the past several years, 深夜福利站 was shielded from market fluctuations and inflation due to favorable terms in our previous agreement. While 深夜福利站 has successfully negotiated new competitive rates, cost increases were unavoidable.
Manuals/Quick Reference
To download a copy of your MFD manual go to , → "Color Copier" → Model Number.
Toner/Supplies
Automatic Toner Replenishment service for your MFD is now at 深夜福利站! Toner will be monitored remotely by OE Canada and when toner is required it will automatically be sent. Read about the service here
Supplies for your new Toshiba MFD can be ordered directly from OE Canada through Mustang Market or by calling 519-685-1999.
There is no charge for the toner as this cost is covered within the MFD’s cost-per-copy cost structure. There is a charge for staples.
The approved paper for MFDs should be ordered through Mustang Market from either Grand and Toy or Staples. The standard paper items codes have been provided below.
|
Paper Size |
Staples |
Grand and Toy |
|
Letter (8 ½ x 11) |
STP17029 (FSC Certified) |
99115 (FSC Certified) |
|
Legal (8 ½ x 14) |
STP19047 (FSC Certified) |
99121 (FSC Certified) |
|
Ledger (11 x 17) |
STP17031 (FSC Certified) |
99630 (FSC Certified) |
NEW Sustainable option - Sugar Paper |
OE Canada has tested and approved sugar paper for use in MFDs. Sugar paper is Chlorine and Acid free. |
|
| Letter (8 ½ x 11) | ISPSUGSHCARTON | 874415-S |
==============================================================
Toshiba, Samsung and Lexmark Toners (All old and present toners form the OE Canada MFD contract) are eligible for recycling through our existing programs provided by Grand & Toy and Staples.
Empty Toner cartridges can be returned by;
Grand & Toy - Complete the form at the Think link on the Grand & Toy site in Mustang Market
Staples - e-mail easyservice@staples.com (include Account# 372578)
If you unable to complete these steps, toners can be given directly to the stationery delivery driver for recycling.
Billing
The billing structure for this contract will remain the same as the previous contract. Each MFD will have a quarterly lease rate and a cost-per-copy rate for both black and white and colour copies. Departments will be billed quarterly in arrears for both the lease charge and the cost-per-copy volume charge for that period.
Equipment Information Sheets/Costing
The information contained in the Equipment Information sheet is confidential and only applies to 深夜福利站. 深夜福利站 Authentication is required.
| Multifunctional Device |
| Toshiba 409CS Toshiba 409AS |
| e-Studio 2525AC e-Studio 3025AC e-Studio 4525AC |
| e-Studio 6527AC |
Training Schedule
Your new Toshiba eStudio MFD operates similar to the equipment you are currently using. The operator panels on the new devices are similar. In fact, many users will not experience any interruption while performing their regular work. This minimal learning curve will certainly assist during the transition period. In order to ensure everyone is comfortable and confident while using their new devices the following training resources are available:
Book Additional/Advance Training
Additional user training can be scheduled on a departmental user basis after the implementation for the area has been completed. This training can provide advanced user training, function review or general knowledge depending on the requirements of the department. Please contact Dave Smith at OE Canada to book this training.
dsmith@oecanada.com
IT/Technical
Contacts
OE Canada
Dave Smith
519-649-5066
dsmith@oecanada.com
深夜福利站
Please contact procurement@uwo.ca
Procurement
Paula Granger ext. 84579
